Free Business Travel Planner & Team Trip Booking Tool
Business travel planning that feels like a vacation
A pay-what-you-want tool for you to plan, book, and organize all your business travel in one place.
As Featured In
Used by 40,000+ Professionals
Use Pilot to keep trips organized in minutes, flexible as things change, and to find those rare pockets of downtime, for you or your group.
Conferences & Events
Client Travel
Retreats & Offsites
Project-Based Travel
Executive Travel
Make the most of every work trip
But starting from scratch is time consuming. You’re busy and time starved,
and not even sure where to start. We make it easy.
The Big Logistics
Easily lay out all your flights, accommodations, transportation, and activities so that everyone is on the same page. Invite key stakeholders to make one master itinerary that has your business looking professional.
The Finer Details
Discover restaurants, attractions, and activities to make the most of your trip.
- Entertain Clients
- Connect with Partners
- Reward your team
All-In-One
With Pilot you can also book your stay, import files and notes, and create your itinerary that suits your team best.
“Structured where you need it, liberating where you want it.”
Save time, stress less, and have a system you can rely on for all your business travel needs.
Risk-free
Through paying what you want, you can reinvest the value you’ll receive to help Pilot grow.
Streamlined
Use Pilot’s direct booking partnerships with over 2 million hotels.
Intuitive
You can plan your next business trip in 5 minutes.
Frequently Asked Questions
How does Pilot make money? Do you sell my data?
Pilot's travel apps are completely free to use. Our revenue comes from voluntary contributions and additional offerings such as corporate retreat coordination and group travel services. We work directly for our users and don’t sell your data to anyone.
What is a business travel planner, and how does it work?
A corporate travel planner helps you manage every aspect of work travel in one place. You can set destinations, schedule meetings or activities, organize bookings, and store important travel documents. Tools like Pilot also recommend experiences, enable team coordination, and provide offline access for hassle-free planning. Whether you're a travel agent who needs a place to organize all those scattered confirmation emails or an executive assistant or ops manager trying to plan a conference or retreat trip, we can help.
Can I plan multi-stop trips with a free business travel planner?
Absolutely. Platforms like Pilot make it simple to plan multi-destination travel, coordinate activities, and manage bookings for each stop. Whether it’s a business trip or a cross-country tour, you can organize everything at no cost.
How can I use a business travel organizer for my travels?
Map out destinations, schedule activities, and upload travel details or confirmations. Keep your team’s plans centralized and easy to edit together. A shared trip planner helps your group stay organized and adaptable.
What features should a good business travel planner have?
Choose a business travel tool that lets you create itineraries, organize reservations, and store key documents. Capabilities like team collaboration, smart recommendations, offline access, and route mapping help streamline and simplify every stage of the trip.
