Free Group Trip Planner App for Group Travel Itineraries
Turn messy group travel plans into one clear trip everyone can follow
Pilot gives you everything you need to plan and book group trips all in one place.
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The group travel planner loved in 183 countries
After 10min, 60% of groups say they’d be "very disappointed" to go back to their old way.
Used by 40,000+ groups of every size
"It’s super easy to use, with a clean design that makes planning trips really straightforward. The mapping section is my favorite; it’s such a great way to see everything laid out. It’s been awesome for small trips and group planning."
- Laura W. 25-36, United States
Trips with friends
Bachelorette & Bachelor Trips
Students & Grad Trips
Tour Groups
Retreats
"A great way to share and collaborate on travel plans with others in our group"
Find ideas based on your group's preferences
Have AI suggest itineraries and activities based on your group, or browse curated lists of stays and things to do using 50+ filters
Pull in a small set of strong options, then save them into the trip.
Keep “maybes” in a shared saved list so opinions don't clutter the itinerary.
Turn preferences into plans
Build an official-looking itinerary structured however you like, by day, category, group and more. Add as many or as few details as you like, like addresses, key links, and timing buffers.
Visualize days and routes with map view, customized however you like.
Use notes and lists to make expectations explicit once: budget range, rooming assumptions, what’s optional vs must-do, and decision deadlines.
Book stays, sync receipts, and coordinate it all
Book stays inside Pilot using private, typically travel-agent-only rates with instant confirmations
Import and sync confirmations and screenshots, and keep everything in the files tab so nobody is digging through email.
Access the plan offline on mobile, or export your itinerary to PDF when you need a shareable copy outside the app.
How you benefit
Your
to group getaways
Save big, plan smarter, and become the one everyone wants to travel with.
Pay What You Want
Even nothing, with optional contributions based on what you feel is fair
Save on +2mil Hotels
Direct bookings partnerships so you avoid fees and book with travel agent rates
Offline Access
Plus PDF export, and low battery drain for when you’re out away from wifi or power
Easy and Simple
Like Notion for travel. Start a trip plan in just 5 minutes
Actually Good Support
Quick AI answers plus real humans that actually stick with you until things are sorted
Frequently Asked Questions
What is a group travel planner?
A group travel planner is a shared place where everyone can see and contribute to the same itinerary, the same addresses, and the same booking details. Pilot is the best way to do this because it keeps your plan, map, and trip info together instead of spread across texts, notes, and screenshots, and helps you book.
How do I organize a group trip using an online travel planner?
Start the trip in Pilot, invite everyone, and figure out three things first: dates, budget range, and the general type of trip. Then collect options, pick the winners, and put only the final picks into the itinerary so the plan stays easy to follow.
How do I create a shared itinerary for group travel online?
In Pilot, you create one trip and build the itinerary inside it, then share the trip with your group. Everyone sees the same updated plan, with the same times, addresses, and notes.
Does Pilot support shared itineraries, expenses, and group decision-making?
Yes, Pilot supports a shared itinerary and the tools groups need to decide together, like keeping options in one place. For money, Pilot is best at keeping costs visible inside the plan so people understand what they’re agreeing to, and you can keep links and notes tied to each cost.
Can multiple people edit at the same time, and do updates sync across devices?
Yes, multiple tripmates can edit the same trip, and the plan stays updated for everyone. This works well when different people handle different pieces, like the stay, dinners, or activities.
Is there one place to store confirmations, tickets, and other travel documents for the whole group?
Yes, Pilot lets you store trip files so confirmations and key documents are easy to find when someone needs them fast. This is useful for flight details, hotel info, tickets, and anything you do not want to hunt for in an inbox.
Can we book inside Pilot, or does it only organize bookings from elsewhere?
Pilot can handle both. You can book stays through Pilot and keep everything tied to the trip, and you can also add or upload confirmations from bookings you made elsewhere so the itinerary and the proof you booked it stay together.
Can we export or print the itinerary for people who do not want to use the app?
Yes, you can export the itinerary so you can share it or print it for anyone who prefers a simple copy. This is also a good backup for travel days.
Does Pilot work offline for flights, remote drives, or venues with bad signal?
Yes, you can keep access to key trip info even when service drops, and exporting the plan is an easy backup. That way the group is not stuck when data is spotty.
Is Pilot free for group travel, and how does Pilot make money?
Yes, Pilot is free to use for group trip planning. Pilot is funded through optional contributions and optional services.
If you have a larger group, Pilot can help with group hotel bookings and room blocks so you do not spend hours going back and forth with hotels. This is the clean option when you need multiple rooms and want to keep details organized for everyone.
Is Pilot on iOS and Android for the group?
Yes, Pilot is available on iOS and Android, and it also works on desktop (which is the most fully-featured), so people can plan from whatever device they prefer. That matters for groups because not everyone plans the same way.