Travel Tips

Business Travel Packing List: The Must-Packs + Tips!

Updated on:  
June 30, 2022
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Valensius Primsa
Valensius Primsa
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Knowing what essential items to bring for your business trips allows you to work productively while traveling. Explore this business trip packing list for all the business travel essentials you'll need in 2022!

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Ever feel confused about what to bring when going on a business trip? 

In addition to paying attention to what types of things to bring on a business trip, you'll also need to minimize the number of items in your suitcase.

Luckily we've got you covered! Put your worries aside and read on for tips about how to improve your business trip packing. 

This blog will break down and explore what's required to travel comfortably while still working productively.

Business travel essentials luggage
Photo by ConvertKit on Unsplash

How to Pack for a Business Trip

Before you go further into what to bring, consider this:

Invest in a quality luggage

Honestly, this rule probably applies to anything you'll most likely frequently use.

The safety of your belongings depends on the durability and quality of the bags and suitcases you use. You don't want to experience problems later on the way just because your suitcase or bag is broken. Not only is it inconvenient, but it will also waste a lot of your precious travel time.

You can try this Samsonite hard luggage case which is a quality product and perfect for your business travel needs. The material of this 28-inch suitcase is solid and comfy to carry around. 

In addition to full 360 degrees swivel wheels, this suitcase is also equipped with a TSA lock that ensures the safety of your luggage. A variety of stylish color choices will make you more confident in making business trips. 

The quality of your suitcase greatly affects the comfort of your business trip. A sturdy suitcase is required to keep up with the constant transiting and traveling. So make sure you invest in quality a suitcase! 

Get a business-friendly travel bag

A travel bag, often known as a carry-on bag, is a separate bag that can be added to a suitcase. 

Travel bags are also commonly referred to as cabin bags and duffle bags. This bag is usually carried by hand or placed on top of a suitcase and can be brought into the airplane cabin.

What are the uses of a travel bag?

  • A travel bag can be used to store essential items
  • It can act as a spare bag when needed
  • It's a convenient option as a backpack or tote bag

This lightweight and waterproof NEWIND bag is the perfect carry-on luggage for your business trip. It's designed using a very light material that is also weatherproof, making it easy to clean and dry. 

The bag is functional and practical, with many internal and external pockets for easy access and organization. It also helps that the simple design matches any suitcase and outfit so you can travel in style. 

business travel carryon
Photo by Erol Ahmed on Unsplash

Business trip packing list

Although everyone's business trip needs are different, choosing and sorting luggage will be easier if you divide it into several categories. 

You can sort your luggage into four categories: business essentials, clothing, documents, and personal items.

Business travel checklist

In this day and age, working while traveling means hauling around technology such as laptops, tablets, and hard drives. Check out this comprehensive packing list for digital nomads.

To achieve your work objectives during the business trip, ensure you bring all the business essentials you will need. Some of the items that you must bring for a business trip are:

  • Laptop computer or tablet and charging accessories
  • Name card/business cards
  • USB drives
  • Pen/pencil and notebook
Business travel packing list
Photo by Avel Chuklanov on Unsplash

Clothing

Bring clothes according to the activities you will attend. The business trip activities you will attend determine what clothes you should bring, whether a full suit or a dress shirt and tie.

Be sure to bring both business attire and casual outfits. Opt for versatile pieces you can wear in various situations, such as short-sleeved shirts or polo shirts.

So, how many clothes should you bring? It depends on how long you'll be traveling. The longer your business trip, the more clothes you will have to bring. Make sure the clothes you bring are suitable for the climate and weather of your destination.

How should I pack for a long business trip clothing
Photo by David Lezcano on Unsplash

Documents

Included in this category are the documents required for your trip. Don't forget to prepare travel documents that you need during the business trip, such as ID cards, airline tickets, passports, and visas if required.

Store these documents in a safe and easily accessible place, for example, in the external pocket of a carry-on or handbag. That way, there's no fuss about searching for these documents when you need them at the airport or during your trip.

For a safe and worry-free trip, make sure you have travel insurance.

Personal items

Bring your ID or another acceptable form of ID with you wherever you go. It's always safer to keep important documents on hand, especially in the case of random ID checks.

For toiletries, make sure you pack toiletries that comply with TSA-approved guidelines because you don't want any delays in the airport that will disrupt your business trip.

If you bring other personal items like cameras, watches, and books, make sure you pack them in easy-access compartments so that you won't have trouble grabbing them on the go.

Here are some of the things you'll want to pack in your personal items bag:

  • Phone and tablet (and chargers)
  • Laptop 
  • Debit/credit cards
  • Wallet
  • ID/Passport
  • Headphones/earbuds
  • Jewelry  
  • Glasses
  • Medication
  • Hand sanitizer
  • Cosmetics
Women business travel personal items
Photo by Vadim Sherbakov on Unsplash

How should I pack for a long business trip?

If you need to pack for an extended business trip of three weeks or more, you must carefully check your business travel packing list. 

So, how should you pack for a long business trip?

Essential things you should pay attention to:

  • Your trip itinerary – to decide what to bring and how much of each
  • Your hotel amenities – to decide what not to pack in your suitcase and save space
  • Quality suitcase/luggage – to help you to work productively and travel comfortably
  • Travel packing hacks – you'll never regret learning travel packing hacks. They help a lot! Check out this post on the best packing cubes to use for travel.

Pack efficiently by packing all your essentials while identifying items that you can simply purchase at your destination. Items such as suits and glasses are essential, but toothpaste and contact solution often don't need to be packed.

Oh, make sure you get yourself a travel insurance! They're critical to make sure you're covered in the unlikely event. Check out our review of World Nomads or SafetyWing, two of the larger travel insurance providers for all travelers!

A quick trip to a store near your hotel will get you almost everything. Provide space in your bag/luggage for items you think will be hard to find at your destination.

Here are things to consider when you're packing for a long business trip: 

  • Make sure you have enough medication while you are away (if needed)
  • Pay attention to your airline's guidelines because airline restrictions may complicate your packing list (e.g., liquid allowance)
  • Take advantage of what your hotel offers, such as laundry services and amenities (e,g., you don't have to bring a hair dryer or iron if your hotel provides them)
  • Review your itinerary to determine what kinds of clothes and how much to bring
  • Learn travel packing hacks to optimize your suitcase/bag space
  • To save space in your suitcase, bring versatile clothing for various occasions 
business travel
Photo by Artem Zhukov on Unsplash

Travel with Pilot!

Bleisure or business and leisure has become a travel trend recently. Not only spending time doing work but also relaxing and exploring to refresh your mind between the work. 

If you want your business trip to feel productive and fun, be sure to make a travel itinerary. Gather information on exciting spots and fun activities while building your itinerary.

To organize your itinerary, use Pilot!

Pilot is your brand new travel planner that helps you discover and build travel itineraries connecting you to resources everywhere. Make the planning experience more fun by collaborating with your travel buddies! Pilot makes it fun and easy to share and relive your favorite travel memories with many useful features!

Did we mention that it's completely free? Try it out now!

Originally published on:  
June 30, 2022

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